Collection and use of personal data of customers, suppliers, and other contractors.
We would like to inform you that we will collect and use the personal data you provide us with because this is necessary to conclude and execute a possible agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services.
If you are a (potential) customer of ours, we will use your details to be able to send you a quotation, to determine which specifications or wishes a certain thing or service has to meet, to be able to deliver goods or carry out work for you, to be able to invoice and to communicate with you smoothly and efficiently about the execution aspects of the agreement.
If you are a (potential) supplier or another contractor, your personal data are also necessary for the conclusion and execution of the agreement. In the case of purchasing, this is necessary in order to let you know what specifications or wishes a particular business or service should meet as far as we are concerned. A request for a quotation, the placing of an order, the payment of your invoice and your personal details can all be communicated quickly and efficiently.
If you are connected to us, we will use your details to contact you for purposes that are in the interest of our company. Think for example of discussing possible cooperation, providing and obtaining information and maintaining our network.
You are not obliged to provide us with your personal data. If you do not provide us with any or sufficient personal data, it is possible, however, that we will not be able to carry out the aforementioned activities.
Passing on to third parties
In connection with the execution of a possible agreement with you, it is possible that we have to provide your personal data to parties who supply parts, materials, and products to us or carry out work on our behalf. We also use external server space to store (parts of) our sales and purchasing records, of which your personal data form a part. For this reason, your personal data will be provided to our server room provider. We also use Microsoft Office and the associated storage facilities for e-mails and other files.
Retention period for personal data
If you have requested a quote from us but you have not become a customer of ours, we will remove your details no later than one year after our last contact. Even if we have received an offer from you, but we have not become a customer of yours, your personal data will be removed no later than one year after our last contact. If you have become a customer of ours or we have become a customer of yours, we will keep your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The period of seven years corresponds to the period during which we are obliged to keep our records for the Tax and Customs Administration. At the end of this period, we will remove your personal data.
Your rights
You have the right to ask us to view your own personal data. If there is a reason to do so, you can also ask us to supplement your personal data or to change any inaccuracies. In addition, you have the right to ask us to delete your personal data or to restrict the use of your personal data. You can also object to the collection and use of your data with us or file a complaint with the Personal Data Authority. Finally, you can ask us to obtain your personal data or to transfer them to another party. In order to be able to exercise your rights, please contact us: Gebr. van 't Hek - P.O. Box 88, 1462 ZH Middenbeemster - 0299 313020 - gebr@vanthek.nl. If you have any questions or would like more information about the collection and use of your personal data, please do not hesitate to contact us.
Published on 25-05-2018
